General Information
LOCATION
Delta Grand Okanagan Resort
1310 Water Street
Kelowna, BC, V1Y 9P3
EXHIBIT HOURS
Sunday, May 29, 2011
5:30 p.m. – 8:30 p.m.
Welcome Reception
Monday May 30, 2011
7:00 a.m. – 5:30 p.m.
Breakfast, Lunch and two nutrition breaks will be
held within the exhibition area
Tuesday, May 31, 2011
7:30 a.m. - 4:30 p.m.
Breakfast, Lunch and two nutrition breaks will be held
within the exhibition area
PRICE
Single Booth(s)
10’ wide x 8’ deep @ $1,800.00 CDN per booth + HST ($2,016.00)
Double Booth(s)
20’ wide x 8’ deep @ $3,200.00 CDN per booth + HST ($3,584.00)
Additional Exhibitor Badge(s)
(max. 2 per single booth) @ $350.00 CDN per booth + HST ($392.00)
Full (100%) payment is due with this application. Your booth payment includes ONE full conference registration package (value CDN $875.00).
Additional badges are available at a cost of CDN $350.00; they include breakfasts, all breaks, and the Ripe with Innovation Gala Dinner but not the conference and keynote sessions.
EXHIBIT SPACE RENTAL INCLUDES
- An 8 ft x 10 ft exhibit booth space
- An 8-ft-high back wall drape
- A 3-ft-high side wall drape
- One skirted 6 ft table, two chairs
- One regular 110 volt outlet per booth
Exhibit space rental fee also includes
- One full registration package
- Company listing in the conference program & website
- Heating/ air conditioning
- Existing room lighting
- Cleaning services for the public use portion of exhibit area
- Security during non-exhibit hours
Exhibit space rental fee does not include
- Decoration and related services
- Shipping costs, storage and placement of display equipment and other materials
- Cleaning of interior booth space
- Gas or water supply
- Permission to nail, post or otherwise attach any material to the Delta Grand Okanagan Resort’s walls
ASSIGNMENT OF SPACE
Booths are assigned on a first-come-first-serve basis. Location assignment is at the discretion of the tradeshow manager.
No exhibitor shall transfer, assign, sell or barter assigned space. MRIA reserves the right to reassign space as it deems necessary or appropriate.
EXHIBIT REPRESENTATIVES
Additional exhibitor badges are available at a cost of CDN$350.00 +HST each.
They include breakfasts, all breaks, and the 2011 Awards Gala Dinner, but not the conference and keynote sessions.
Display Contractor
Showtime Event & Display provides the services of display contractor and will be your contact for extra tables, chairs or display materials, and for shipping, pre-show or on-site storage. All confirmed exhibitors will receive a display rental order form. For any further questions, please contact:
Showtime Event & Display
1250 Ellis Street
Kelowna, BC, V1Y 1Z4
Tel. (250) 868-2465 Fax. (250) 868-3313
Tel. 1-800-721-0029 Fax. 1-877-468-3313
infodesk@showtimedisplay.com
INTERNET/POWER & PHONE LINES
Wireless High Speed Internet and extra electrical service is available in the Exhibit area of the Delta Grand Okanagan Resort. To access the Internet, you will be provided with a code.
AUDIOVISUAL REQUIREMENTS
Our Audiovisual provider will be able to supply your audiovisual needs other than the ones mentioned on the exhibitor registration form, at an additional cost. Please contact:
Synergy Events Inc.
Suite 203- 3320 Richter Street
Kelowna, BC V1W 4V5
Tel. (250) 763-9009
Fax. (250) 762-6684
INSTALLATION AND DISMANTLING
Installation:
Move-in for exhibitors is between 10:00 a.m. and 4:00 pm on Sunday, May 29. If exhibitor requires
additional set-up time, please contact Showtime Event & Display. Personnel from Showtime Event & Display and
Synergy Events Inc. will be on-site at the exhibit area of the Delta Grand Okanagan Resort as required. Special temporary badges will be issued to identify authorized personnel and must be worn for admittance to the exhibit hall. Temporary badges are valid only during the installation and dismantling of exhibits. Set-up starts at 10:00 am on Sunday, May 29, 2011. All exhibits must be set up by 4:00 p.m. that day.
Dismantling:
No exhibit shall be dismantled before the official closing time of 4:30 p.m. on Tuesday, May 31. All exhibit materials must be packed and removed from the floor area by 6:00 p.m. Any material left on the floor after this time will be removed and put into storage.
Charges for storage, at the prevailing rates, will be the sole responsibility of the exhibitor. Please ensure that a representative of your company remains with your exhibit materials until they are picked up by your mover.
